Office Manager

About the role

Harbour Point Services Ltd is a mid-sized professional services company serving clients across Malta and the wider EU. Our Sliema office hosts cross-functional teams and requires a hands-on Office Manager to maintain a professional, efficient workplace. The role suits a pragmatic organiser who enjoys both people-facing responsibilities and operational tasks.

You will be the first point of contact for facilities issues, manage procurement and office vendors, support HR and finance with basic administrative tasks and help coordinate company events. The Office Manager will work closely with senior management and team leads to ensure the office environment supports productivity and compliance with local health & safety expectations.

This is an on-site, full-time role based in Sliema. The position offers scope to shape office processes, improve vendor contracts and contribute to a friendly, international workplace. Candidates can expect collaborative teams, regular training opportunities and clear progression paths into operations or HR-focused roles.

About Harbour Point Services Ltd

Harbour Point Services Ltd is a Malta-based professional services group providing administrative, consulting and support services to local and international clients. The company blends a client-focused approach with a supportive internal culture, operating mainly from its Sliema office.

What you can expect

• Central Sliema office within walking distance of the seafront and ferry
• Stable contracts and structured annual reviews
• Training budget and professional development opportunities
• Friendly, small-to-medium sized team with visible impact

Key responsibilities

• Oversee day-to-day office operations including reception, mail handling and meeting room management
• Manage relationships with vendors and service providers (cleaning, catering, maintenance)
• Coordinate procurement of office supplies and negotiate cost-effective contracts
• Assist HR with onboarding, maintaining personnel records and arranging workplace training
• Support finance with invoice checking, basic expense reconciliation and purchase order tracking
• Maintain and update office health & safety records and liaise on compliance matters
• Organise company events, meetings and travel arrangements for visiting staff or clients
• Supervise any junior administrative staff and external contractors when required
• Monitor office budgets and provide regular reports to senior management
• Respond to ad-hoc facilities issues promptly to minimise disruption to the team

Requirements

• Minimum 3 years' experience in office administration or office management, ideally in Malta or an international services environment
• Strong organisational skills with proven ability to manage multiple suppliers and priorities
• Proficient with MS Office (Outlook, Excel, Word) and comfortable learning internal systems
• Excellent written and spoken English; conversational Maltese desirable
• Experience handling basic finance/admin tasks such as purchase orders and invoice checks
• Good interpersonal skills and a customer-service mindset for internal stakeholders
• Eligible to work in Malta
• Attention to detail and ability to work independently with minimal supervision

How to apply

Please send your CV and a short cover note explaining your office management experience and earliest start date to the address below.