Office Manager - St. Julians

About the role

St. Julian’s Business Services Ltd is a mid-sized services firm supporting local and international clients from our modern office near Spinola Bay. We combine a professional corporate approach with a friendly, service-oriented atmosphere typical of Malta's close-knit business communities.

As Office Manager you will be the day-to-day backbone of the office: coordinating facilities, liaising with suppliers, managing onboarding and departure admin, supporting basic payroll and HR processes, and ensuring the workplace runs smoothly for a diverse team. You will work closely with leadership and colleagues across departments and will often be the first point of contact for external partners and visitors.

The role is largely on-site to ensure hands-on coordination of facilities and staff needs, but offers occasional flexibility for remote administration tasks. This is an excellent opportunity for someone who wants responsibility and visibility in a stable Malta-based business, with clear scope for developing people management and operations experience.

About St. Julian’s Business Services Ltd

St. Julian’s Business Services Ltd provides back-office, administrative and client support services to a mix of local SMEs and international clients. We operate from St. Julian’s, serving sectors including tourism, professional services and tech-enabled operations. The business values reliability, clear processes and local knowledge.

What you can expect

• Central St. Julian’s office near Spinola Bay and local amenities
• Structured onboarding and mentoring for new hires
• Competitive monthly salary band for the role
• Opportunities to broaden into HR or facilities management duties

Key responsibilities

• Oversee daily office operations: reception coverage, supplies, equipment and facilities maintenance
• Coordinate with landlords, vendors and service providers for cleaning, IT support and repairs
• Manage office procurement, maintain inventory and track operational budgets
• Support HR-related administration: onboarding paperwork, staff records, basic payroll inputs and liaising with external payroll providers
• Arrange meetings, travel bookings and company events; manage meeting room bookings and visitor reception
• Ensure compliance with company policies and local health & safety requirements
• Prepare routine reports for senior management on office spend, incidents and service levels
• Assist with ad-hoc projects to improve office efficiency and employee experience

Requirements

• Minimum 3 years' experience in office administration, facilities or operations management
• Strong organisational skills with proven ability to prioritise and manage multiple tasks
• Proficient with MS Office (Outlook, Word, Excel) and comfortable learning new office systems
• Excellent verbal and written English; working knowledge of Maltese is an advantage
• Comfortable handling confidential information with discretion
• Valid right to work in Malta (EU/EEA or appropriate permits) and ability to attend the St. Julian's office regularly
• Positive customer-service orientation and strong interpersonal skills

How to apply

Send your CV and a short cover note explaining your relevant experience and earliest start date via the application form on https://fnkt.com/jobs/office-manager-st-julians/ or by email.