Payroll Specialist (Malta Tax Knowledge)

About the role

Harbour Point Payroll Ltd is a Malta-based payroll outsourcing and advisory firm serving SMEs, international service providers and local employers. We pride ourselves on delivering accurate, timely payrolls and practical payroll-related advice in both English and Maltese. The company has a collaborative team culture with clients across Valletta, Sliema, Birkirkara and the wider Maltese islands.

As a Payroll Specialist you will handle end-to-end payroll processing for multiple client portfolios, ensure correct application of Maltese payroll taxes and social security contributions, prepare statutory returns and support year-end activities. You will work closely with HR colleagues and external advisors to resolve payroll queries, support onboarding and leavers, and ensure compliance with local legislation and employer obligations.

This is an excellent opportunity for an organised payroll professional who wants to deepen their Malta tax knowledge and take ownership of client relationships. The role offers hybrid working (office-based in Sliema/Gżira several days a week), ongoing professional development, and exposure to multi-jurisdiction payroll coordination for clients with international teams.

About Harbour Point Payroll Ltd

Harbour Point Payroll Ltd is a boutique payroll and employment tax advisory firm headquartered in Sliema, Malta. We provide payroll processing, compliance, and advisory services to local businesses and international employers operating in Malta. Our clients range from SMEs to tech-enabled service companies and hospitality groups.

What you can expect

• Hybrid working: mix of office days and remote work
• Professional training and certification support
• Private health coverage contribution
• Clear progression path to Senior Payroll Specialist / Manager

Key responsibilities

• Process end-to-end monthly payroll for a portfolio of Maltese employees and mixed-jurisdiction clients, ensuring accuracy and timeliness
• Calculate and apply Malta tax (PAYE) and National Insurance / social security contributions correctly, including tax credits and reliefs
• Prepare and submit statutory returns and reports required by Maltese authorities and liaise with tax/payroll authorities as needed
• Issue payslips, P60s/year-end statements and handle ad-hoc payroll adjustments (bonuses, benefits-in-kind, overtime, leave adjustments)
• Manage payroll data in payroll software and maintain accurate payroll records and reconciliations
• Liaise with HR and client contacts on joiners, leavers, contract changes and benefits to ensure payroll data integrity
• Investigate and resolve payroll queries from employees and clients in a professional and timely manner
• Assist with month-end and year-end payroll tasks, audits and preparing supporting documentation for accountants

Requirements

• Minimum 2–4 years' experience in payroll processing, ideally with exposure to Maltese payroll legislation and PAYE rules
• Practical knowledge of Maltese tax and social security systems and experience applying them in payroll calculations
• Strong Excel skills and experience using payroll systems (experience with Sage payroll or similar systems advantageous)
• Good numerical accuracy, attention to detail and ability to meet month-end deadlines
• Fluent English; Maltese language skills are highly desirable
• Right to work in Malta (EU/EEA citizens or valid Malta work permission)
• Professional attitude, client-facing experience and ability to handle confidential employee data

How to apply

Apply via the job page (https://fnkt.com/jobs/payroll-specialist-malta-taxes/) by uploading your CV and a short cover note, or send your CV and cover letter to the fallback email below.